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That particular weekend wound up being the first time I did anything for Darren, which was to organize another meetup in NYC (this one was sponsored by Chitika and b5media). He’d just emailed and asked that I do some research to find a place since I’m in the state, and the next thing you knew we were set up at The Speakeasy for Saturday night. What a blast!

This time around, Darren had set himself up for a doozy of a giveaway in honor of his site’s 3rd year in operation. He called it “ProBlogger’s 3rd Birthday Bash” and he had asked me if he could hire me to administrate the giveaways. I’d really never done something on this scale before, but I was up for the challenge and within 24 hours had over 120 forwarded emails with all the prizes that people had offered.

Many people have asked me to write up a few things I’ve learned to keep in mind for online giveaways in the future, so here we go:

We should have prepared for one more week before and after. I wanted to get through the emails and get the giveaway organized and planned out solid within just a couple of days. While my spreadsheet super knowledge helped a little with this (really, I’m not that knowledgeable with them, I just like them for organizing), I think that we could’ve both used another solid week to really plan this out. Darren could’ve used that time writing up extra posts for during and after (as he puts it, we both had one hell of a “hangover”), and I could’ve used it to perhaps better think of ways to manage all the prizes in a more streamlined fashion. I think that grouping them when it made sense was good, but there were so many various ones, it got to “crunching” them together to make it more manageable, which I think frustrated readers when wondering if they should enter or hold out for something they wanted more, or when there was really only one prize in a list of 12 that they wanted, and they won something else on the list. With more time, I likely would’ve selected fewer, larger prizes.

Fewer prizes would’ve benefit everyone more. Sponsors, in return for their generosity, would’ve gotten more focused exposure had we kept the list smaller. With 100+ sponsors, it was easy for them to get lost outside of their particular giveaway’s post. Readers might have been more keen on spending some quality time considering where they entered, rather than just entering every “comment here” that came up, and I would’ve had less people with whom to make sure I communicated properly (instead of 100+ sponsors, 100+ winners, and 4000+ comments).

Still in regards to prizes, I think it’s best to keep them related to the blog topic. We wanted to try to include as many prizes as possible, and really make this an enormous giveaway. In that, there’s no doubt we succeeded. There were 4 iPods, coaching programs, beauty products, vacations, and computer gear. We could’ve cut down the number of prizes by more than half had we stuck to only items that could conceivably be related to blogging and business, with a little “gadget” stuff tossed in. (I can’t imagine how many “Where are the iPods?” comments we would’ve gotten had we not included those!)

Keep it short in length, and keep it during the week. Let’s face it, people spend a lot of their work days using blogs like Darren’s to get away from their work and learn something new. On the weekends, fewer people are at their computers reading feeds and checking in. Many people spoke about how they were going to get chastised by their significant other for gluing themselves to the computer all weekend to make sure they got in their entries. While it made sense to run it as long as we did with the number of prizes we had, in the future I wouldn’t suggest any more than three days in the middle of the week. Announce it Monday, run it for three days, and close out on Friday. I think not only did Darren and I “burn out” a bit, but so did a number of his readers, and it took away from the other posts he had going on.

All in all, I think the whole thing was a really great project for both myself and Darren. I know that my readership has increased (site traffic was up 300% over the course of the giveaway and RSS subscriptions quadrupled) due to the exposure I got just for managing the show, and I learned more about Darren’s readers than a month’s worth of comment skimming could’ve done. I’m in fact thinking of adding a service to our lineup here at Anubis Marketing for managing blog contests and website giveaways. I’d love to hear more detail on what everyone else thinks about the whole event, after having read both my thoughts and Darren’s reflections on the giveaway.

It wasn’t perfect, we had a few hiccups, but what do you all think were the highlights and potholes?

Well it got me thinking about how amazing all the publicity has been for the sponsors, for ProBlogger, and even for the readers of the site who get to share a little more about their own sites with all the readers of the site.

What it also did was remind me that Anubis Marketing’s two year anniversary is coming up on October 13th! (You know, I still can’t believe that sometimes!)

So being inspired by everything going on over at ProBlogger, I’d like to see what we can manage to come up with over here at Anubis Marketing for our two year celebration!

If you’d like to sponsor a prize, get a little publicity and traffic, and help us celebrate two years in business, please send an email with the following info:

• Details of your prize offer, including any relevant links that might help explain it.
• Don’t forget to include the monetary value of your prize.
• Your name, company name, and a link to the site you’d like to see represented in the giveaway.

Looking forward to seeing what people come up with!!

Darren has hired Anubis Marketing to manage the giveaway celebration, so I’m here to tell you with insider information that there are some prizes here you are NOT going to want to miss out on! We’ve got everything from CD’s and books to pure cash to super hi-def computer monitors to full on web site designs and theme songs for video bloggers!

Some of the “contest” will require readers to simply post a comment in a certain post, and yet others will require blog owners to actually write a post on their sites and tell us about it in the comments. All winners are chosen at random, but you can’t win if you don’t play! So you need to get over to ProBlogger and subscribe to the RSS feed immediately so you can be on top of all the news and happenings. It’s not a condition of entry, but since everything will be going off at random times, it’ll help you stay “in the know”!